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AI • Hospitality

AI-Powered Hotel Voice Management & Ordering System

A production AI voice-agent system that handles guest conversations naturally and connects spoken requests directly to hotel systems.

Part of our AI and automation work.

Hotel voice ordering system: a guest places a room-service order by voice on a phone while the order appears on the staff dashboard (sample data)AI / HospitalitySample data
01

The Challenge

Hotel guests frequently rely on reception or room-service staff for menu questions, room-service ordering, service enquiries, and order status checks. This increases operational workload and introduces delays.

02

Our Solution

A voice-agent system capable of handling multi-turn guest conversations naturally while integrating with hotel operations, order management, and notification systems.

03

The Outcome

Production voice system delivering guest-facing AI capability with integrated backend automation.

What Was Built

  • Real-time voice conversations
  • Hotel/service knowledge retrieval
  • Room-service menu search
  • RAG-powered menu/service knowledge
  • Structured order taking
  • Authoritative menu pricing
  • Room and customer validation
  • Order creation with duplicate protection
  • Order lifecycle management
  • Staff notifications
  • Database persistence
  • Backend APIs
  • Automated workflows
  • Human escalation architecture

How It Works

  1. Guest Call
  2. Voice AI Agent
  3. RAG / Tool Calling
  4. FastAPI Backend
  5. Supabase/PostgreSQL
  6. Order Management
  7. n8n
  8. Hotel Staff Notifications

Core Technology

  • Voice AI
  • Vapi
  • Python
  • FastAPI
  • OpenAI
  • Embeddings
  • RAG
  • Supabase
  • PostgreSQL
  • n8n
  • REST APIs
  • Webhooks
More Work

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